Features · Accounts
Books that keep themselves.
Every fee, sale, refund, delivery and payment posts a balanced entry as it happens. Each doctor’s share is worked out and held in their own ledger. The statements an accountant asks for come straight from the day’s work.
What matters most
Real double-entry books that keep themselves, with each doctor's share worked out.
Books that write themselves
Every sale, fee, refund, delivery and payment posts a balanced double-entry record as it happens. Nobody re-keys the day into an accounts package.
Trial balance, profit and loss, balance sheet
The three statements an accountant asks for, for any period, straight from the same records the desks create.
The full list
Everything else PixelCare does here.
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Nothing is ever edited
Entries are permanent. A correction is a reversal you can see, by a named person, with a reason.
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Supplier accounts
What is owed to each supplier, payments against it, and a statement.
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Expenses and cash moves
Record expenses, move money between the till, the safe and the bank, and enter starting balances.
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Month close
Close a month and nothing can be posted into it.
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Reports to screen and spreadsheet
Collections, sales, stock value, expiry, doctor income, supplier balances and more, each downloadable.
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Correct an entry
A mistyped expense, payment, payout or transfer is reversed in one step, and both entries stay on record.
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Start from where you are
Bring in supplier balances on the first day as one dated opening entry.
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Tax classes
Tax on fees and products by class, set by the clinic.
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Payout run
For a period, each doctor's visits, share and deductions, paid, with a slip to sign and a statement to download.
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Your own chart of accounts
Add, rename and switch off accounts, including more banks and wallets.
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Owners, loans and year-end
Capital in, drawings out, partner shares, other income, loan and tax payments, and a year-end close.
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Payment history and vouchers
Every past payment listed, a printable voucher, and a till that cannot pay out more cash than it holds.
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PDF and print
Every report and statement downloads as PDF and prints cleanly.
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General ledger, cash book and bank book
By account, with filters by doctor, product, supplier and cashier.
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Backdated entries
A forgotten expense or delivery goes on its real date, inside an open period.
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Supplier advances, credit notes and cheques
Advances, credit and debit notes, post-dated cheques, disputed bills and ageing bands.
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Bank reconciliation
Tick entries against the bank statement, list the differences, and record cash taken to the bank.
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Tax reports
Tax collected for a period in the layout the return needs, with rules per region and per service.
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Manual journal
An accountant posts an adjusting entry, balanced and signed.
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Withholding tax
Tax deducted on doctor and supplier payments by payee status, with certificates and statements.
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Payroll, roster and attendance
A monthly pay run with advances and deductions, payslips posted to the accounts, a duty roster and attendance.
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Company and insurer billing
Panel patients billed at agreed rates to the company's account, with a monthly invoice and ageing.
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Tax authority invoice reporting
Each receipt reported to the tax authority where the law asks for it, with its number and QR printed.
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Petty cash and recurring bills
A float with vouchers and bill photos, and rent or electricity prompted each month.
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Fixed assets
A register of equipment with depreciation posted each year.
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Reports as of any past date
Stock value, doctor balances and supplier balances as they stood on an earlier day.
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Welfare fund
Donations held in their own fund, with subsidised visits and medicines charged against it.
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Outside lab settlement
For samples collected for a partner lab: the price charged, the amount owed and the clinic's margin, settled monthly.
See it from every seat.
The live demo is a working clinic with sample patients, stock and seven weeks of history. Enter as the owner, the receptionist, the doctor, the pharmacist or a patient.